SCBWI

Society of
Children's Book Writers
and Illustrators

SCBWI Germany Austria Winter Retreat 2022

Date/Time
Date(s) - 12/02/2022 - 12/04/2022
3:30 pm

Location
Gasthof Altes Casino
Langenburg 1 - Petersberg/Fulda, 36100


SCBWI Germany & Austria is organizing a winter retreat for both writers and illustrators. Join us at the Gasthof Altes Casino near the lovely city of Fulda for a work weekend with fellow creatives.

When:  Friday, 2 Dec 2022, 15:30  – Sunday, 4 Dec 2022, 13:00
Where:  Gasthof Altes Casino, Langenburg 1, 36100, Petersberg/Fulda
https://www.gasthof-casino.de/

 

Programming:
Friday, December 2nd

3:30pm – 5:00pm___Kick-off meeting, introductions & chitchat & idea collection for the weekend at Café Bäckerei Storch (Café Storchennest near train station) The longer time period of 1,5h shall give everyone time to arrive.

5:00pm – 6:30pm___Scrawl Crawl (about 1h 30 min) We’ll lock up our luggage at the train station and go for a walk around the city. Illustrators should bring sketchbooks and sketching materials, writers should bring a notepad and pen for writing.

6:30pm – 9:00pm___Dinner in Fulda. We’ll have dinner (tbd) at a restaurant in town. After, we’ll grab our luggage and head to the hotel together. (Taxi/cab abt. €15 per cab, 5 pP if we share)

Saturday, December 3rd

7:30am – 8:30am___Breakfast at the hotel (for those who eat breakfast) Early working for those who run on coffee only – or a refreshing walk around the hotel grounds for fresh air and fresh thoughts.

8:30am – 12:30pm __Work session 1 – everyone grabs a desk and gets to work on their projects. There will be snacks/fruit/coffee between breakfast and lunch break. Water, apple juice spritz, and coffee available in the room.

12:30pm – 2:00pm__Lunch break. We’ll eat at the hotel. There’s going to be a choice between three different meals. Drinks are not included. After Lunch we’ll head for a quick walk if the weather permits. Oxygen FTW! 😉

2:00pm – 6:30pm __Work session 2 – back to the desks for more work on our projects! There will be yoghurt/cake/coffee in the afternoon. Water, apple juice spritz, and coffee available in the room.

6:30pm – 8:00pm__Dinner at the hotel. Again, there’s going to be a selection of meals to pick from.

8:00pm – ?_______Late night session – You’re on fire and want to go back to work? Off you go. If not, we’ll sit and talk and have a good time.

Sunday, December 3rd

7:30am – 8:30am___Breakfast at the hotel (for those who eat breakfast) Early working for those who run on coffee only – or a refreshing walk around the hotel grounds for fresh air and fresh thoughts.

8:30am – 12:30pm __Work session 3 – back to the desks for more work on our projects. There will be snacks/fruit/coffee before we vacate the conference room around 12:30pm. Water, apple juice spritz, and coffee available in the room.

12:30pm – 1:00pm__Check-out. It’s time to wrap up the weekend. Everyone will (if not yet done, check out) We’ll make our way back to the train station after these hopefully productive days.

Accommodation at the hotel:
You’ll have the option to book a single room or a double room. If you choose to book a double room and have already a roommate in mind, please pick the ticket for Double Room – with known roommate.

If you would like to book a double room, but do not have a roommate in mind and are willing to have one assigned to you, please pick the ticket for Double Room – with roommate to be assigned.

Each attendee will have their own desk to work on their respective projects. I’ll leave the option for group workshops/discussions/shop talks open – attendees will decide on further activities (eg feedback, craft workshops, …) at a kick-off meeting on Friday. If you plan to attend and have any specific ideas you would either like to present or learn about, please let me know.

Costs: please note: All costs (travel, hotel, cab/taxi, etc) for the weekend to be borne by the participant. We will not collect any money up front. If you attend this retreat, you’ll pay for your room and the retreat flat fee (meals, room, etc) when checking out off the hotel.

Option 1: two nights in single room plus retreat flat fee for €260 per person (single room €162 plus retreat flat fee €98)
This includes: Your own room, breakfast on Saturday and Sunday morning, lunch and dinner (choose from 3 options) on Saturday, two additional coffee breaks on Saturday with snacks, fruit, and cake and a coffee break on Sunday morning.

Option 2: two nights in a shared double room: €218 per person (double room €120 plus retreat flat fee €98).
This includes: A room with a 2nd attendee, breakfast on Saturday and Sunday morning, lunch and dinner (choose from 3 options) on Saturday, two additional coffee breaks on Saturday with snacks, fruit, and cake and a coffee break on Sunday morning.

Registration is open now and will end on Tuesday, October 25th midnight. If you choose to register, please note that you are committing to attend the retreat and are requesting a room be reserved for you in your name. All hotel costs are to be paid directly to the hotel during check in (or checkout).

Covid Policy:
On arrival/meeting on Friday, 2nd, you will require to show a ‘Schnelltest’ (official lateral flow test) of the same day. The region will provide a Lateral Flow Test for you for Saturday morning. Please have a picture of the result ready before meeting with your fellow creatives for the day so that we can work in the same room without masks.
We will not require proof of vaccination.

Cancellation Policy:
The hotel asks for at least 7 attendees. If you do not have enough members registering, we might need to cancel the whole event.
Once you are registered for the event, you may cancel your registration up until Tuesday, October 25th.
In case of cancellation after Oct 25th, registrant will be responsible for all cancellations fee required by the hotel.